Privacy Policy

For users within the EEA (European Economic Area), please be sure to thoroughly read and understand the Special notes before use.

In the collection and use of personal information of users of the application, “Challenge with Erin : Japanese Language Test”provided by the Japan Foundation Japanese-Language Institute, Urawa (referred to hereafter as ‘the Institute’) and in all other handling of personal information, the Institute complies with the Act on the Protection of Personal Information Held by Independent Administrative Agencies, etc., and with guidelines established by Japan and other applicable normative laws and ordinances.

1. User Information and How User Information is Collected

  • (1) Registration Information
    For use of the services provided by this application, user registration is necessary, in which the user is asked to enter the following information.
    • Email address
    • Password
    • Nickname
    • Country or Region
    • Age
    • Gender
    User registration may be deleted at any time when the registered user so wishes. The registered information may also be changed at any time when the registered user so wishes.
  • (2) Information collected from other services during the course of the use of this application, where permission has been given by the user to cooperate with the said other services
    • the user’s ID for the said external services

2. Use of Personal Information

The Institute will use the personal information collected from users for the purposes of operating this site and other sites the Institute operates. The main ways in which personal information is used are as follows:

  • (1) to reply to enquiries from users
  • (2) to compile and analyse statistical data
  • (3) to confirm users’ identity when displaying, changing, adding, and deleting registered information.

3. In-Application Display of Rankings

This application generates a ranking based on the total number of points users obtain through study, and the top ten names are made public to all users. The published information is the nick name that the user set, country/region, total number of points, and number of stages cleared.

4. Sharing of Personal Information

The Institute does not display or share to third parties personal information collected without the said users’ agreement except in the following cases:

  • (1) if the user gave their permission
  • (2) if personal information is displayed or shared in a way that does not identify the user
  • (3) if the display or sharing of personal information is authorised by law
  • (4) if in order to offer this service the whole or part of this service is commissioned to a third party
  • (5) if the operation of this service is transferred to a third party

5. Response to Inquiries

The Institute responds promptly and appropriately to inquiries from users concerning the handling of personal information. Information on where to make inquiries regarding this Privacy Policy is provided below.

The Japan Foundation, the Japanese-Language Institute, Urawa
Research and Development Section

6. Changes

The Institute, may make changes to this Privacy Policy without prior notice. At the time the changes are displayed on this website, the consent of all users is deemed to have been received.

Formulated on 5 October 2017

Special Notes for the EEA(European Economic Area) member countries

The Japan Foundation (the “JF”) shall comply with the EU General Data Protection Regulation (the “GDPR”) and other applicable national laws (“applicable laws”) in connection with the provision of any of the services that the JF provides (the “Services”) to users (the “Users”) in the European Economic Area (the “EEA”, and the countries that are members of the EEA are individually or collectively referred to as “EEA member countries”), and therefore hereby establishes this Privacy Policy (this “Privacy Policy”) in order to appropriately process the personal data and other data of Users in the EEA.

1. Processing Personal data, etc.

(1) Definitions
“Personal data” means any data relating to an identified or identifiable natural person, including, without limitation, names, addresses, dates of birth, telephone numbers, e-mail addresses, and any other information collected in connection with providing the Services.
“Processing” means any operation or set of operations which is performed on personal data, etc. or on sets of personal data, etc., whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
(2) Purpose of use of personal data, etc.
The JF will process the Users’ personal data to provide, improve and develop the Services.
In the case of processing the Users’ personal data for purposes other than the above, the JF will notify Users in advance of such new purposes of use and other matters as required by applicable laws.
By manifesting their intention to consent to this Privacy Policy, Users will be deemed to have consented to the processing of their personal data by the JF within the scope of the above purpose of use, and The JF will process the Users’ personal data based on such Users’ consent; provided, however, that Users may withdraw such consent at any time. Even in that case, this will not affect the lawfulness of processing performed pursuant to consent before the Users’ withdrawal thereof.
The personal data that Users are to provide is necessary in order for the JF to provide the Service to the Users, and there may be cases in which Users who have not provided such data will be unable to use the Service.
(3) Retention Period
The JF will retain the Users’ personal data as long as the JF requires such data for achieving the purpose of use specified above.
(4) Transfer
The JF may share the Users’ personal data obtained by its overseas offices including those in London, Paris, Madrid, Rome, Cologne and Budapest with other offices including the headquarter in Japan, and may provide such data to third parties such as cloud vendors and outside contractors of the JF, etc., to implement the purpose of use specified above. Countries located outside the EEA (including, without limitation, Japan, the same shall apply hereafter) are among the third parties to whom the JF will disclose the Users’ personal data, and the Users shall be deemed to have consented to the following matters by consenting to this Privacy Policy:
  • (a) In the case that the country in which the third party is located is outside the EEA, such country does not have the same data protection laws as EEA member countries, i.e., many of the rights provided to data subjects in the EEA may not be given;
  • (b) The Users’ personal data will be provided and processed for the purpose specified above; and
  • (c) The Users’ personal data will be provided to third parties located outside the EEA.
In addition to the above, in the case that the JF provides the Users’ personal data to a third party located in a country outside the EEA, the JF will ensure that adequate measures such as standard contract clauses based on the GDPR are taken concerning the protection of the Users’ personal data.
(5) Rights of Users
The Users may request from the JF access to, rectification or erasure of, and restriction of processing of their personal data, may object to the processing of the Users’ personal data, and may request data portability. The JF accepts such Users’ requests at the contact point set forth in “3. Contact” below.
The JF may refuse the Users’ requests if the JF deems that there is no basis for such Users’ requests or if they are deemed excessive.
The Users may raise objections with the data protection authorities having jurisdiction over the location of the Users’ domicile with regard to the processing of their personal data.

2. Safety Management Measures

In order to protect from unauthorized access to personal data, loss, etc. of personal data, taking into account the type of personal data, the degree of sensitivity and the degree of economic influence and mental harm caused to Users in the case of a personal data breach, the JF comprehensively evaluates and judges the risks of personal data breaches, implements appropriate personal, organizational and technical safety management measures based on the risk of a personal data breach, if necessary, checks such safety management measures, sets up a process for correction, and constantly strives to improve security.
The JF shall strive to appropriately manage personal data by restricting the entry of outsiders into the offices which are processing personal data, conducting educational awareness activities for all officers and employees involved in the protection of personal data, and placing a manager in charge for each division processing personal data.

3. Contact

In the event of Users having any questions or concerns regarding this Privacy Policy or the processing of personal data by The JF or having any requests concerning the access to, rectification of, erasure of, or restriction of processing of personal data, or regarding data portability, please contact the JF.

The contact information for The JF is as follows:

The Japan Foundation, the Japanese-Language Institute, Urawa
Research and Development Section

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